Privacy Policy
Last Updated: 27th April 2014
This is the Privacy Policy of the arosafety.com.au, arosafety.co.nz,
asbestosregistersonline.com.au websites (the
“Site” and/or the "Sites"), operated by One Minute Systems Pty Ltd (together with our affiliates
and subsidiaries, “asbestosregistersonline.com.au”, “we”, “us”, “our”, "Site",
"Sites" and terms
of similar meaning) and our related products and services. It describes the
information that we collect from you as part of the normal operation of our
Site, and how we use and disclose this information.
By accepting the Privacy Policy in registration or by visiting and using the
Site, you expressly consent to our collection, use and disclosure of your
personal information in accordance with this Privacy Policy. This Privacy Policy
is incorporated into and subject to our
Terms and
Conditions.
In this Privacy Policy, we use the following terms to describe different types of
visitors to our Site. Our customers are called “Subscribers” or “Customers”. We
use the word “staff” to describe persons to whom Subscribers give “staff” access
on the Site. Together with registered users of our forum or other interactive
areas of the Site, these people are collectively described in this Privacy
Policy as “Users” of our Site.
How We Use Your Information
We use personal information in the file we maintain about you, and other
information we obtain from your current and past activities on the Site, to
provide to you the services offered by the Site; resolve service and billing
disputes; troubleshoot problems; bill any amounts due from you; measure consumer
interest in our products and services, inform you about online and offline
offers, products, services, events and updates; deliver information to you that,
in some cases, is relevant to your interests, such as product news; customize
your experience; detect and protect us against error, fraud and other criminal
activity; enforce our
Terms and
Conditions; provide you with system or administrative messages, and as otherwise
described to you at the time of collection. On occasion we use email address or
other contact information to contact our Users to ask them for their input on
our services, to forward to them media opportunities, and even to invite them to
promotional events.
We may also use personal information about you to improve our marketing and
promotional efforts, to analyse Site usage, to improve our content and product
offerings, and to customize the Site's content, layout, and services. These uses
improve the Site and better tailor it to meet your needs, so as to provide you
with a smooth, efficient, safe and customized experience while using the Site.
What Information Do We Collect?
Our primary purpose in collecting personal information from you is to provide you
with a safe, smooth, efficient, and customized experience. This allows us to
provide services and features that most likely meet your needs, and to customize
our service to make your experience safer and easier. We only collect personal
information about you that we consider necessary for achieving this purpose.
In general, you can browse the Site without telling us who you are or revealing
any personal information about yourself. Once you become a User, we require you
to provide various contact and identity information, billing information, and
other personal information as indicated on the relevant forms on the Site (which
vary, depending on what kind of User you are), and you are no longer anonymous
to us. Where possible, on these forms we indicate which fields are required and
which fields are optional.
In addition, as you use the Site, you can from time to time enter or send to us
personal information. As you use the Site you can also from time to time enter
personal information about third parties.
You always have the option to not provide information by choosing not to become a
User or by not using the particular feature of the Site for which the
information is being collected.
We also automatically track certain information about you based upon your
behaviour on our Site. We use this information to do internal research on our
users' demographics, interests, and behaviour to better understand, protect and
serve you and our community. This information may include the URL that you just
came from (whether this URL is on our Site or not), which URL you next go to
(whether this URL is on our Site or not), your computer browser information, and
your IP address.
“Cookies” are small files placed on your hard drive that assist us in providing
our services. We use cookies to allow you to enter your password less frequently
during a session, and we use data collection devices (such as Google Analytics),
including cookies, on certain pages of the Site to help analyse our web page
flow, measure promotional effectiveness, and promote trust and safety, to offer
certain features that are only available through the use of a cookie and to
allow us to provide information that is targeted to your interests.
Following your registration on the Site, you can review and change your
information in your account area. If you disclose personal information in any
posting in our forum or blog and wish to have it removed, please contact us at
the support contact information posted on the Site.
Our Disclosure of Your Information
We will not sell or rent your personally identifiable information to third
parties without your explicit consent. The following describes some of the ways
that your information may be disclosed in the normal scope of business to
provide our services:
Customers and Employees, Etc. In general, information you enter on the Site
is available to the other persons – whether they are your employees, our support
staff, or others – to whom you give access to your account or to whom you give
access to the information through the normal operation of the Site.
Anonymized Aggregated Data. We aggregate and anonymize sales information
including (but not limited to) industry type, number of employees, average
absence length, frequency of sick leave etc. and disclose such information in a
non-personally identifiable manner to Subscribers. However, in these situations,
we do not disclose any information that could be used to identify you
personally.
Forum. If you post on our forum or blog your username and other information you include
is displayed in your postings or comments, and is therefore available to the
public. All of your activities in the public areas of the forum will be
identifiable to your User ID, and other people can see your published content.
Subsidiaries and Affiliates; Service Providers. We may from time
to time use the services of affiliates, subsidiaries and unrelated service
providers in the operation of the Site, and may disclose personal information to
them in the course of our use of their services. For example, we may use the
services of third-party hosting companies to host the operation of the Site.
This may involve the hosting of data, including personal information, on servers
operated by those hosting companies. We take care to use only service providers
that we believe are reputable and able to live up to our and your expectations,
including about the handling of confidential information.
Legal Requests; Emergencies. We cooperate with law enforcement inquiries
and demands for information that are made under force of law. Therefore, we may
provide personal information to law enforcement agencies in what we believe to
be emergency situations, we may provide personal information where required by
statute, court order, legal process or lawful authority, and we may provide it
to our legal counsel in connection with the foregoing. In some cases, personal
information that we collect may be stored or processed outside of Australia, and
may therefore be subject to the legal jurisdiction of those countries.
Your Use of Other Persons’ Information
In order to facilitate the services provided by the Site, the Site allows you in
certain circumstances to give other Users limited access to the personal
information of other persons. For example, if you are a Subscriber, you may use
the Site to give access to a staff member to the personal information of another
staff member. By entering into our
Terms and
Conditions, you agree that, with respect to the personal information of other
persons that you collect, use and disclose on the Site, you have all necessary
consents and rights to collect, use and disclose that information as described
in this Privacy Policy from time to time, and you agree that the indemnity you
give to us in the
Terms and
Conditions applies to any non-compliance by you with the foregoing.
Security
We strive to protect your personal information. Once
we receive your transmission, we make commercially
reasonable efforts to ensure its security on our system. Unfortunately, no data
transmission over the Internet can be guaranteed to be 100% secure. As a result,
while we strive to protect your personal information, we cannot warrant the
security of any information you transmit to us. More information about security
is available on the Site and in our
Terms and
Conditions.
Other Information Collectors
Except as otherwise expressly included in this Privacy Policy, this document only
addresses the use and disclosure of information we collect from you. To the
extent that you disclose your information to other parties through the Site,
whether they are Subscribers or Employees or otherwise, different rules may
apply to their use, collection and disclosure of the personal information you
disclose to them. Since we do not control the information use, collection or
disclosure policies of third parties, you are subject to their privacy policies.
We encourage you to ask questions before you disclose your personal information
to others.